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Terms & Conditions

Terms and Conditions

Ordering From Us


1.1 When you order goods and/or services from us, and we accept your order, you are entering into a contract with us for the purchase of the goods and/or the performance of the services. You must take particular care when providing us with your details to ensure that these are accurate and complete at the time of ordering. We will not be liable to remedy the results of any mistakes made when you enter personal details, such as address.

1.2 Any order that you place with us is subject to product availability and acceptance by us. When you place your order online we will send you an email confirming your order (the Order Confirmation). If the goods are not available we will contact you by telephone or email and offer you an alternative product or the option of cancelling your order.

1.3 Goods and services purchased from this Website are intended for your use only and you warrant that any goods purchased by you are not for resale, unless you are registered as a re-seller with us.

1.4 When ordering from this Website you may be required to provide a username and password. You must ensure that you keep these details secure and do not provide this information to a third party.

1.5 We will take all reasonable care, in so far as it is in our power to do so, to keep the details of your order and payment secure, but in the absence of negligence on our part we cannot be held liable for any loss you may suffer if a third party procures unauthorised access to any data you provide when accessing or ordering from the Website.

1.6 The description and price of goods you order will be as shown on our website at the time you place your order (unless we have made an error, as described in the Prices and Description section below).

1.7 After placing an order, you will receive an email from us acknowledging that we have received your order (the Order Confirmation). The contract between us (Contract) will only be formed when we send you the Order Confirmation (and, as stated above, performance will be subject to product availability and to other clauses in these terms and conditions). This despatch email constitutes a formal acceptance of your order by us; both us as the seller and you as the buyer are obliged to fulfil these obligations under that binding contract. If you have opted to collect your purchase from our premises, information will be provided as to when you can collect this purchase.


Prices and Description

2.1 All Prices shown on the website are inclusive of value added tax (where applicable) but exclusive of delivery charges.

2.2 Prices are liable to change at any time, but changes will not affect orders in respect of which we have already sent you an Order Confirmation (however, see below as regards price errors).

2.3 The total price for goods or services ordered, including delivery charges, will be displayed on the Website when you place your order. When you are paying by credit or debit card, payment will be taken at the time of placing your order and not when the order is dispatched.

2.4 Where payment is made by cheque or bank transfer, we shall not dispatch any goods until we receive cleared funds. No payment shall be deemed to have been received until we have received cleared funds.

2.5 Where an order is made using finance to pay for goods, delivery must take place to the address given on the finance application.

2.6 Our Website contains a large number of goods and it is always possible that, despite our best efforts, some of the goods listed on our Website may be incorrectly priced. We are under no obligation to provide any product to you at the incorrect price, even after we have sent you an Order Confirmation, if an error in our pricing is found. The price will be verified once your order is assembled.

2.7 If an error in our pricing is found, we'll inform you as soon as possible by telephone or email and offer you the option of reconfirming your order at the correct price or cancelling your order. If you cancel, we will refund or re-credit you for any sum that has been paid by you or debited from your credit/debit card for the goods. If you do not confirm or cancel your order within 3 working days of notification we will assume that you wish to cancel your order and your order will be cancelled by us.

2.8.1 If an error has been made in the description of a product we may need to inform you of this and it may be necessary to cancel your order, unless you wish to purchase the product once you have been informed of the amended description. In addition, we cannot guarantee that the appearance of an item on your particular computer monitor or device will accurately reflect the exact appearance of the product.

2.8.2 In some cases it may be necessary for us to request further information from you in order to perform CNP (cardholder not present) checks on payments received for the purpose of avoiding fraud. This is in the interest of all card holders. If you are unable to provide further information upon request, the order may be cancelled or the delivery address amended to the registered card address, at our discretion. In the unlikely event that we identify a transaction as potentially being fraudulent, we may have to cancel your order even though you have received an Order Confirmation. We will not be liable for any consequences of delay or cancellation related to this procedure.

2.9 The goods are subject to availability. If on receipt of your order the goods you have ordered are not available in stock, we will inform you as soon as possible and offer an alternative or a and refund/re-credit you for any sum that has been paid by you or debited from your credit card for the goods.

2.10 Super specials are limited to one per order - except for those described as 'multibuy'. As many different multibuy products, and quantities of multibuy products can be added to the order. However, for those super special items not labelled as multibuy, the limit of one per order remains.


Payment


3.1Payment for the goods and delivery charges can be made by any method shown on the  website at the time you place your order. Payment shall be due before the delivery date, except where agreed otherwise by the us and time for payment shall be a fundamental term of this agreement, breach of which shall entitle us to terminate the contract immediately.

3.4 We reserve the right to levy charges for any of the following services: inspection of any piece of computer equipment and installation/replacement of either software or hardware  use of credit/debit cards or rapid cheque clearance facilities, diagnosis and testing of any problems encountered with any piece of hardware or software, recovery of any hardware or software problems and backup of any data when requested by the customer.

3.5 Credit notes must be used within six months of the date they are issued. Any credit notes over six months old are invalid.


Promotions


4.1 Promotions, such as game codes, vouchers, free items and rebates are subject to availability. Promotions can be terminated at any time and without notice.

4.2 We will endeavour to honour all promotions but we cannot be held liable where promotions expire, are discontinued, terminated or unavailable.

4.3 In rare circumstances promotions may expire after the point of ordering and before the order is dispatched to you. We cannot be held responsible in these circumstances.

4.4 Promotions have a cash value of £0.001.


Delivery


5.4 The products will be at your risk from the time of delivery.

5.5 If you have selected an "Express" option at the time of placing your order we will endeavour to dispatch your order within the specified Express timeframe. The Express service is not guaranteed and if we are unable to dispatch your goods within this timeframe the service will automatically be downgraded to the next available service level and any cost difference refunded. The Express service will start from the time we receive cleared payment (or confirmation to process your order from our finance company) and we will send you a notification that your order is being processed. The Express service will be seen as complete once the order is dispatched by us.

5.6 If you order products from our Website for delivery outside the UK, they may be subject to export/import duties and taxes which are levied when the delivery reaches the specified destination. You will be responsible for payment of any such import duties and taxes. Please note that we have no control over these charges and cannot predict their amount. Please contact your local customs office for further information before placing your order.

5.7 Please note that goods may be subject to inspection by your local customs office where delivery is outside the UK.

5.8 Orders placed before 4.00 pm on a working day will be processed that day and will be delivered as per the requested delivery option provided no additional security checks are required and all stock items are available. (A working day is any day other than weekends and bank or other public holidays.)

5.9 If you fail to take delivery because you have cancelled your contract under the Consumer Contracts Regulations the we shall refund or re-credit you within 30 days for any sum that has been paid by you.

5.11 Whilst every effort shall be made to meet any delivery date, time of delivery shall not be of the essence. We shall not be liable for any consequential loss incurred by you or any other person or company arising directly or indirectly out of any failure to meet any estimated delivery date.

5.12 Any refused deliveries will be returned us. Upon receipt of the goods by us a refund will be issued minus 10% of the value of the order to cover administration costs.


Risk/Title


6.1 The goods are at your risk from the time of delivery.

6.2 Ownership of the goods shall not pass to you until we have received in full (in cash or cleared funds) all sums due to us in respect of:

      • the goods, and

      • all other sums which are or which become due to us from you on any account.

6.3 We shall be entitled to recover payment for the goods even though ownership of any of the goods has not passed from us to you.


Title for Business Customers


6.4 If you are a business customer until ownership of the goods has passed to you, you must:

      • store the goods (at no cost to us) separately from all your other goods and goods of any third party in such a way that they remain readily identifiable as our property;

      • not destroy, deface or obscure any identifying mark or packaging on or relating to the goods; maintain the goods in satisfactory condition and keep them insured on our behalf for their full price against all risks to our reasonable satisfaction. On request you shall produce the policy of insurance to us; and

      • hold the proceeds of the insurance referred to above on trust for us and not mix them with any other money, nor pay the proceeds into an overdrawn bank account.

6.5 If you are a business customer your right to possession of the goods shall terminate immediately if:

      you have a bankruptcy order made against you or make an arrangement or composition with your creditors, or otherwise take the benefit of any statutory provision for the time being in force for the relief of insolvent debtors, or (being a body corporate) convene a meeting of creditors (whether formal or informal), or enter into liquidation (whether voluntary or compulsory) except a solvent voluntary liquidation for the purpose only of reconstruction or amalgamation, or have a receiver and/or manager, administrator or administrative receiver appointed of its undertaking or any part thereof, or a resolution is passed or a petition presented to any court for your winding up or for the granting of an administration order in respect of you, or any proceedings are commenced relating to your insolvency or possible insolvency; or

    • you suffer or allow any execution, whether legal or equitable, to be levied on your property or obtained against you or you are unable to pay your debts within the meaning of section 123 of the Insolvency Act 1986 or you cease to trade; or

    • you encumber or in any way charge any of the goods.

6.6 For the purposes of these Terms and Conditions, a Business Customer shall mean any body corporate, educational establishment, hospital, health authority, governmental or local governmental body or any other organisation to whom the distance selling regulations apply, or any other customer for whom a trade account has been granted.

6.7 Trade customers are liable for all carriage costs.

6.8 In the event that payment is not received within 28 days of the due date,

      • All monies owing to us shall become immediately payable to us irrespective of whether it would have been due under the previously agreed payment terms.

      • We shall be entitled to charge you the sum of £50+VAT in respect of a debt collection administration fee.

      • We shall be entitled to charge interest.


Cancellation and Returns


7.1 If you are contracting as a consumer, you may cancel a Contract at any time within 14 calendar days, beginning on the day after you received the product(s). You must notify us via email/letter and quote your order number in any communication. Notification by telephone is not sufficient.

7.2 If you are contracting as a Business/Trade customer, this clause does not apply. Any orders by or on behalf of a business cannot be cancelled once they have been placed. An order will be deemed to be a Business Order, if it is paid via business bank account or business debit/credit card, or a company address or purchase order number has beenrgin-bottom: 0pt; text-align: justify;">7.3 You must also return the product(s) to us immediately, in the same condition in which you received them, and at your own cost and risk. You have a legal obligation to take reasonable care of the products while they are in your possession.

7.4 If required we can arrange collection using our courier, who can collect from most areas of the UK. The cost for collections from most parts of the UK is £32.95 including VAT; however other areas of the UK may cost more. We do not offer a collection service for product(s) delivered outside the UK or to the Channel Islands.

7.5 The supply of services (namely an Express/priority build service - if ordered) will not be refunded because this service contract will have been fully completed within the cancellation period.

7.6 Once the cancelled products are received by us, we will refund your debit or credit card or issue a cheque or bank transfer, within 14 days, for the full amount paid, including  the costs of delivery (except for the supplementary costs arising if you chose a type of delivery other than the least expensive type of standard delivery offered by us).

7.7 Except in the case of faulty or misdescribed goods, if you do not return the goods in the required manner, as described above, we may charge you a sum not exceeding the direct costs of collecting the goods. All original items delivered must be returned with the refund request. This includes but is not limited to welcome packs, software discs, cables, digital download codes such as games, chassis accessories and peripherals. If you fail to comply with this obligation, we may have a right of action against you for compensation. If some parts are missing, we may be unable to accept the return or may make a deduction for missing parts.

7.8 Software or consumable goods that have been unsealed or activated do not have the right of cancellation and will not be refunded. Please see section 28(3)(b) of the Consumer Contracts Regulations 2013 for further information.

7.9 When returning goods under the 14 day cooling off period, if the goods are not in a saleable condition or if the goods have been unnecessarily handled we reserve the right to charge a restocking fee of 25%.

7.10 A full statement of your legal rights under The Consumer Contracts Regulations 2013 may be obtained in the UK from your local Citizen's Advice Bureau or Trading Standards Office.

7.11 If the goods supplied to you appear to have been damaged before receipt by you, then you should notify us via email within 72 hours of receipt. Failure to notify us within 72 hours of receipt will result in the determination that any physical damage occurred whilst in your care.

7.12 If you suspect that the goods are faulty, and wish to return them, you must contact us within 72 hours of discovering the fault and submit an RMA (Return Material Authorisation) request. We may make suggestions that could resolve any issues or may suggest that you return the product to us for inspection. In the event of a return, we will examine the returned product and, if you are entitled, we will notify you of your options by email to either a repair, a replacement a refund or a credit note. We will usually process your elected repair, replacement, refund or credit note as soon as possible and, in any case, within 30 days of the day you confirm whether you opt for repair or replacement, or within 14 days of the day you opt for a credit note or refund for the defective product.

7.13 For refunds, we will make the reimbursement without undue delay, and not later than:

14 days after the day we receive back from you any goods supplied, or

(if earlier) 14 days after the day you provide evidence that you have returned the goods, or

if there were no goods supplied, 14 days after the day on which we are informed about your decision to cancel this contract.

7.14 For any returns due to damage or suspected faults for orders delivered in the UK, we will arrange for collection at our cost within the first month after receipt or as extended by your warranty provision or required by law. Should the product be found not defective then you will be liable for the costs of collection, re-delivery, labour and new packaging (if required). We do not offer a collection service for orders delivered outside of the UK, including the Channel Islands.

7.15 Peripheral items (any item that is not a computer or laptop) must be returned to us using your own delivery method. We will not arrange for collection of any peripheral items within the first month after receipt or at any time after this date.

7.16 Where collections are arranged by us, you still have a duty of care to ensure the products are packaged sufficiently, for the type and value of goods being returned. Due to the nature of the goods supplied, we recommend original packaging is used. If original packaging is not available, new specialty packaging can be ordered from us. Where you use your own packaging, liability for the cost of repairing damage resulting from inadequate packaging rests with you. We will only confirm that the item has arrived back to us in a satisfactory condition once we have opened and inspected the item.

7.17 When you return goods using your own delivery method within the UK, where goods are found to be defective we will refund reasonable delivery costs. Therefore, you may wish to check with us before arranging delivery whether we consider the cost quoted to be reasonable. This will only be refunded upon the receipt of proof of the carriage costs. We recommend you return your goods by using a trackable service that provides insurance as we will not be liable for any items lost in transit or damaged in transit

7.18 If on return your goods are found to be in working order, a no fault found fee will be charged. This will be either £10 or 10% of the sale value of the item, whichever value is highest. You will also be expected to arrange for the goods to be returned to you at your own expense.

7.19 Items returned under Consumer Contracts Regulations that have had their value decreased by the customer's excessive handling will be subject to a 25% restocking fee. Consumer Contracts Regulations deem excessive handling as the sort of handling that goes beyond the sort of handling that might reasonably be allowed in a shop.

7.20 PC Systems that are built to customer specifications have the following cancellation fees associated


STAGE

FEE

Paperwork Stage

£10.00

Component Items Picked

£15.00

Build has commenced

£45.00


7.21 Computer Systems built to the customer's individual specifications are exempt from the right to cancel under Consumer Contracts Regulations.

7.22 Velo Systems Ltd gives no assurance as to the mutual compatibility of components sold on any single invoice. It is the responsibility of the buyer to ensure that the goods purchased are suitable for the purpose intended. Advice sought by the customer from us in this respect may be given but cannot be relied upon by the customer or guaranteed by us unless we have access to the working system and the ability to carry out a full inspection of any software or operating system.


Warranty


8.1 In addition to any warranty that you may have purchased with your product(s), all products that we supply are warranted free from defects for 12 months from the date of supply. This warranty does not affect your statutory rights as a consumer.

8.2.1 Faulty items purchased from 01 October 2015 will be covered under the Consumer Rights Act 2015. Goods found by us to be defective during the first 30 days are entitled to a full refund. Between 1 month and 6 months after purchase if a fault develops then we will either repair or replace the product. Only if there is a recurrence of the fault within the warranty period will a refund be offered.

8.2.2 Faulty items purchased prior to the introduction of the Consumer Rights Act, and still within the warranty period, will be entitled to have the product repaired or replaced with an item of an equal or better performance and equal or better value at the time